Event Duty Template

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Event Positions Reports to Duties Person Responsible
Head Event Steward The Hosting Canton Prepares a budget for the event. Approves all purchases (or budget allocations) in accordance with SCA law. Rents the hall, keeps in contact with event staff to ensure everything is running smoothly, buys SOP if Cellarer not able to. Responsible to ensure all aspects of the event are executed. (Previously called Autocrat)
Deputy Event Steward(s) Event Steward Assists the Event Steward.
Reservation Steward Event Steward Takes feast and site reservations.
Gatekeeper Event Steward Takes site and feast payments at the event, hands out tokens.
Assistant Gatekeeper(s) Gatekeeper Assists the Gate Keeper.
Cellarer Event Steward Buys SOP if possible, buys booze, makes booze runs as needed during the day, does count at end of day, returns what can be returned.
Ticket Seller Cellarer and Exchequer Sells bar tickets.
Feast Steward / Head Cook Event Steward Prepares and/or organizes the feast.
Assistant Cooks Head Cook Assists the Head Cook in preparing food.
Lunch Counter Cook Event Steward and Head Cook Prepares food for lunch.
Assistant Lunch Counter Cook(s) Lunch Counter Cook Assists the Lunch Counter Cook in preparing food.
Head Server and Chief of the Scullery Event Steward and Head Chef Organizes servers and washers, organizes tables for feast and ensures the garbage is emptied.
Server(s) Head Server and Chief of the Scullery Serves feast to the populace.
Master of Steel/Keeper of the Point of Honour The Captain of the White Tower or the Baron Establishes the Point of Honour during feast
Hall Herald/Camp Crier Event Steward Cries announcements.
Royalty Liaison Event Steward , TRMs, TRHs Organizes royalty room including food, works with entourage, reports to Event Steward (s) and Head Cook who should be seated at head table. Determines what the royalties needs are with respect to court heraldry
Event Castellan/Chatelaine Event Steward Brings gold key and platter, organizes crash space.
Games Steward Event Steward Organizes and promotes gaming during the event.
Children’s Activities Organizer Event Steward Organizes children’s activities.
Post-Rev Organizer Event Steward Organizes and usually hosts the post-rev.
Crash Space Organizer Event Steward Organizes crash space for visitors.
Sign Steward Event Steward Puts up and takes down direction signs, perhaps makes maps for site as well.
Merchant Liason Event Steward Coordinates space for merchants.
A&S Liason Event Steward Schedules classes and/or organizes an A&S competition.
Parking Coordinator Event Steward Enforces parking rules. (Generally a camping event position.)
Armoured Combat Organizer Event Steward Organizes the fighting, arranges for marshals and other necessary staff, arranges for a list table, ensures there is water for fighters, .
Armoured Combat MIC Event Steward Responsible for Armoured Combat activites on the day of the event.
Armoured Combat Marshal Armoured Combat MIC Assists the MIC for Armoured Combat activites on the day of the event.
Lord/Lady of the Lists List Marshal Runs the list table, signs in fighters, etc.
List Herald(s) Armoured Combat MIC Cries for teams and/or individual fighters depending on format.
Commissariat Armoured Combat MIC Ensures the fighters, archers, etc have water&snacks
Archery Organizer Event Steward Organizes fencing, arranges marshals as needed, arranges for equipment/supplies
Archery MIC Event Steward Responsible for archery activites on the day of the event.
Archery Marshal Event Steward Assists Archery MIC
Rapier Organizer Event Steward Organizes fencing, arranges marshals as needed, arranges for equipment/supplies
Rapier MIC Event Steward Responsible for Rapier activites on the day of the event.
Rapier Marshal Rapier MIC Assists Rapier MIC
Youth Combat Organizer Event Steward Organizes the youth combat, arranges for marshals and other necessary staff, arranges for equipment/supplies
Youth Combat MIC Event Steward Responsible for Youth Combat activites on the day of the event.
Youth Combat Marshal Youth Combat MIC Assists Youth Combat MIC for Youth Combat activites on the day of the event.
Thrown Weapons Organizer Event Steward Organizes thrown weapons, arranges marshals as needed, arranges for equipment/supplies
Thrown Weapons MIC Event Steward Responsible for Thrown Weapons activites on the day of the event.
Fire Warden Event Steward Enforces site fire rules. (Generally a camping event position.)
Chief Chirurgeon Event Steward Organizes the chirurgeonate for the event.
Head Serf Event Steward Organizes set-up and clean up of the site.
Serf (Sanitation Technician) Event Steward or Head Serf Helps keep the site clean and tidy during the operation of the event
Closet-keeper Event Steward or Head Serf Cleans and stocks bathrooms and/or porta-potties.
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